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Administrative Assistant

University of Ottawa

This is a Contract position in Ottawa, ON posted November 11, 2020.

Salary (Grade: 07) Hiring salary range $50298$63,534

Position Purpose

Provides comprehensive administrative assistance in support of tasks performed by the Office of the Dean, especially tasks related to data entry, faculty hiring and organizing meetings.

Essential Qualifications

Knowledge of administrative support functions and office techniques normally acquired through postsecondary education in a relevant field
Minimum of three years’ experience in administrative support, preferably in an office setting
Experience in using computer systems and software such as Windows, word processors, PowerPoint, spreadsheets, databases, email and internet browsers
Knowledge of administrative procedures at the University of Ottawa and Telfer School of Management would be an asset
Experience in coordinating meetings, travel and events
Ability to prioritize while meeting strict deadlines
Attention to detail and ability to self-monitor work quality
Excellent interpersonal and communication skills, both verbal and written
Customer service orientation
Ability to work well in a team setting
Bilingualism – French and English (spoken and written)

Key Competencies

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section ”Useful links” on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.

Note

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

Contract of approximately 12 months, with possibility of renewal. Eligibility to benefits and union affiliation will be determined upon hiring. All applications will be considered equally. Schedule with an average of 35hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).