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Bilingual Office Clerk – Ottawa


This is a Contract position in Ottawa, ON posted November 19, 2020.

We are currently looking for a Bilingual Office Clerk to support the globally recognized company in Ottawa. If hired you will work full-time hours on a 6 months assignment (with the possibility of extension and perm), be paid $21 per hour.

o Sorting, delivering and picking up daily mails
o Loading and unloading mail cart – 2 mail runs per day
o Sorting and processing of Canada Post incoming/outgoing mail including Registered mail
o Take registered mail to Post office
o Post the daily mail and delivering to postbox
o Update postage equipment with funds when required
o Order postage equipment supplies
o Communicate for maintenance/service calls
o Monitor the database for all facilities/maintenance requests by staff
o Communicate with the landlord representative for maintenance-related issues
o Communicate with Operations Senior Manager for any facility/furniture-related issues
o On a weekly basis, check out all floors for any damages or security issues and initiate maintenance/services calls as required
o Maintain master keys and keys for office/furniture.
o Assign drawers and lockers to staff members and update the spreadsheet list of all keys for office/furniture.
o Assign mail slots to staff members as required and update the spreadsheet log.
o Monitors departures and hiring of staff members
o Collect supplies, IT peripherals, etc. and empty workstation/office
o Communicate with receptionist to confirm workstation/office is empty to coordinate the cleaning of these spaces
o Make sure files drawer/locker are empty and update drawers and lockers spreadsheet and reset the code
o Determine and coordinate workstation assignment with the manager/partner
o Update the Canada IT Services Request database
o Setup workstations/office
o Check with new hire if IT peripherals are required and explain the procedure to request these items according to Procurement Policy
o Code all Operations/Facilities-related invoices in ePayables
o Assist with various special projects – locally, regionally and nationally, as requested
o On a daily basis – (2 runs per day), ensure that all photocopiers and printers areas are stocked with sufficient office supplies, paper supplies, etc.
o Maintain and update the inventory list of all office supplies, paper supplies and company stationery on
a weekly basis (Excel/Google spreadsheet)
o Put in the new inserts as they arrive.
o Faxing, Photocopying, Scanning
o Primary back-up for Reception: breaks, lunches and planned & unplanned absences
o Primary back-up for Business Center/Records Management clerk
o Secondary back-up for Catering
o Other duties as required to support the Operations Team

• Work for a top-tier globally recognized company
• Earn a competitive wage of $21 per hour
• Work in Ottawa
• Work full-time business hours
• 6-month contract with the possibilities to extension

o Bilingual (French and English)
o Experience with Google Suite
o Microsoft Office – 2-3 years of experience
o Previous experience with mail center/copy center operations would be an asset
o Adaptability to change
o Solution Oriented
o Strong Customer Service Skills
o Demonstrated ability to multitask
o Versatility in an ever-changing business environment
o Team Oriented


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