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Director, Administrative Services

University of Ottawa

This is a Contract position in Ottawa, ON posted January 8, 2021.

Salary (Grade: NM2) Hiring salary range $89497$123,054

Position Purpose

The Director of Administrative Services provides strategic and operational leadership for the planning, development, and implementation of activities such as budget planning and controls, administrative and financial strategies as well as human, physical, material and IT resources management to ensure efficient and effective operation within the Offices of the President and Vice-Presidents.

The Director supports the department’s directorates by ensuring the proper coordination of the efforts of the various services under their responsibility. They also facilitate the development, conception, design and implementation of the various established strategies by obtaining, exchanging and consolidating the information relevant to fulfilling their mandates, or by providing administrative and financial support to the department’s various services.

The Director establishes operational strategies for the directorates, managers, administrators and administrative officers of the department’s various services in order to support the users in their understanding of the functioning and the business processes related to the administrative, human, financial and material management operations.

Essential Qualifications

Theoretical and practical knowledge of administrative, financial and human resources management acquired via a university degree or an acceptable combination of education and experience.
Minimum of 10 years of experience in a management position.
Strong knowledge of granting and contracting practices and of the financial management of research funds (CRC, SSHRC, CERC, CIHR)
In-depth knowledge and experience in financial management and financial forecasting.
Knowledge of strategic planning principles, practices and procedures to direct and guide the development of short- and long-term plans.
Knowledge and understanding of the mandate, vision and academic culture and vision and goals of the department’s various services.
In-depth knowledge and experience in developing and implementing policies and strategies across the organization.
Experience in Human Resources Management, Team Management, Conflict Management, Negotiation and Project Management
Experience using financial and human resources systems (FAST, BANNER, HR Forms,) and software such as Windows, Word processing, spreadsheets, Power Point, email, Internet and others.
Ability to synthesize, strong analytical skills and the ability to form an overview of the different elements in play.
Ability to analyze documents and interpret their meaning in order to apply rules and appropriate procedures.
Ability to problem-solve, make decisions, ability to work under pressure and manage multiple and sometimes conflicting deadlines.
Ability to skillfully communicate verbally and in writing in both official languages.

Key Competencies

Key competencies required at the University of Ottawa:
Planning: Organize in time a series of actions or events in order to achieve an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Be proactive and self-starting. Show availability and willingness to go above and beyond expectations whenever possible.
Service Excellence: Reflect a positive attitude, demonstrate competence and professionalism, treat members of the community with respect, exercise care, devote full attention and find solutions. (Visit the section ”Useful links” on the home page to read the detailed definition).
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal. Accept and give constructive feedback. Adjust own behaviour to reach team goals.

Note

All qualified candidates are invited to apply; however, preference will be given to Canadian citizens and permanent residents. The University of Ottawa is an equal opportunity employer. We strongly encourage applications from women, Aboriginal peoples, persons with disabilities and racialized persons. If you are invited to continue the selection process, please notify us of any particular adaptive measures you might require.

This position is excluded from all union accreditation units. All applications will be considered equally. Priority will be given to employees who have an entitlement as defined by their collective agreement or university policies. This posting may appear simultaneously on external websites. Schedule with an average of 35hrs/week. Requirements related to skills and experience are determined by the University of Ottawa, and all positions are subject to relevant laws, collective agreements, and regulations. Please note that we will only communicate with candidates who are chosen for a preselection test or for an interview. Remember to upload a copy of your diploma(s) or a certificate of merit as well as a current version of your CV into the My documents section of your career profile (please include the job ID number, i.e. J0000-0000, in the title of your document).