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Sr Project Manager to assist in management and oversight of pension programs IT infrastructure, software, risk and overall PMO support

S.i. Systems

This is a Contract position in Ottawa, ON posted November 14, 2020.

Our valued public sector client requires the services of a Reliability cleared Senior Project Manager to assist in management and oversight of pension programs IT infrastructure, software, risk and overall PMO support.

Currently the PMO services are provided by a combination of consultants and Government of Canada employees. The services currently provided by the PMO include:

  • Project management
  • Project control/project assurance
  • Release management/implementation expertise
  • Risk and issue management
  • System Environment Oversight
  • Problem Resolution
  • Change management
  • Document management
  • Schedule management
  • Contract/task authorizations management
  • Quality assurance management
  • Administrative/office support

The current PMO interacts with the system integrator, delivery unit managers, project release managers and other personnel who provide project assurance, risk management, contract management services and corporate services. Reporting includes briefings to senior management, regular status reports on all project processes, critical schedule updates and dashboard reporting using project and Treasury Board Secretariat project reporting tools.

Tasks:

  • Manage several Projects, each responsible for an element of the project and its associated project teams;
  • Develop a PMO charter and implementation plan;
  • Define and document PMO team development objectives;
  • Design, implement and monitor operations of the project office against established goal, sobjectives and milestones as defined in the PMO charter and implementation plan;
  • Manage the project during the development, implementation and operations startup by ensuring that resources are made available and that the project is developed and is fully operational within previously agreed time, cost and performance parameters;
  • Formulate statements of problems; establishes procedures for the development and implementation of significant, new or modified project elements to solve these problems, and obtains approval thereof;
  • Define and document the objectives for the project; determine budgetary requirements, the composition, roles and responsibilities and terms of reference for the project team;
  • Prepare formal task proposals, work breakdown structures and compliance charts;
  • Give briefings on progress and concerns of projects;
  • Brief project technical details to project staff and senior management;
  • Leads, briefs, coordinates and liaises with senior management on project management activities;
  • Prepare draft evaluation plans, criteria and evaluation schedules;
  • Coach, mentor and direct PMO staff in project management processes (as defined by the Project Management Institute), good practices, methodologies, tools, and requirements as defined within the departmental policies;
  • Develop a results based management framework with identified Key Performance Indicators (KPIs) to measure the effectiveness of the PMO and its supporting processes;
  • Create the data collection methodology, calculate and report on the KPIs identified in the results based management framework;
  • Contribute to the organization’s strategic and business planning initiatives, including the directorate’s operational plan, if necessary;
  • Develop and document project office control and reporting procedures to manage changes in the PMO implementation plan;
  • Develop and document the risk and issue management processes to be used by the project;
  • Identify, treat, and manage risks and issues;
  • Establish quality control processes by which the project will be managed and must adhere to;
  • Monitor all aspects of the project;
  • Transfer functional and technical knowledge to the departmental project teams through individual and group training, demonstrations, written instructions and documents on an ongoing basis throughout the life of the project; and
  • Maintain all project artifacts as per established document management requirements for the department and Treasury Board (TB) policy.